Privacy policy
Last updated on 02/03/2023.
This confidentiality policy sets out the conditions under which the personal information you have provided is collected and processed by the Muséum national d'Histoire naturelle within the context of the www.participarc.net website, enabling a User to access the services offered by the museum in its capacity as coordinator of the Particip-Arc Network.
It will enable you to better understand what personal data is collected, how it is used and how your rights are respected.
The museum undertakes, in accordance with the legislation in force, to protect your privacy by ensuring the protection, confidentiality, non-alteration, availability and security of your personal data.
The Muséum national d'Histoire naturelle, represented by its President, acts as the data controller. The museum is a public establishment of a scientific, cultural and professional nature. Its registered office is at 57, rue Cuvier, Paris 05.
The Confidentiality Policy can be accessed directly from the website when registering and subsequently via a link visible at the foot of every page.
The policy may be updated at any time; therefore, users are advised to refer to the latest version in force.
1. The main principles
The museum is committed to the following principles in order to guarantee the respect of fundamental human rights:
- Transparency: we provide you with all the relevant information about the processing of your data, including the purposes and recipients;
- Data minimisation: we only collect and process data that is adequate, relevant and not excessive in relation to the purposes for which it was collected;
- Confidentiality and integrity: we implement all reasonable technical and organisational measures to protect your personal data against disclosure, loss, alteration or access by unauthorised third parties;
- Retention: we retain your personal data only for as long as is necessary for the purposes of the specific processing or service;
- Protection of your rights: we offer you the possibility of accessing, modifying and objecting to the processing of your data, either directly via your personal area, customer service or our Data Protection Officer. Where permitted by law, we also offer you the possibility of exercising your right to limit the processing of your data, as well as your right to data portability;
- Commitment of our partners: operations for which we call on specialist partners are subject to contract, ensuring that your data is protected and that your rights are respected.
1.1. When does the museum process my personal data?
Your data may be collected and processed when:
- you create an account on our website;
- you wish to receive our newsletter;
- you browse our website, which may use cookies;
- you send us questions, suggestions or requests via the website's contact form;
- you wish to exercise your rights;
1.2. What personal information does the museum collect?
Personal data is information relating to a natural person who can be identified directly or indirectly.
The museum collects information that is strictly necessary for the provision of its services. This information is indicated by an asterisk and generally concerns your surname, first name, email address, photo and professional details.
In accordance with French law, the museum does not collect data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning the sex life or sexual orientation of a natural person.
2. How will the Museum use my data?
Your personal data, collected directly from you, is communicated via the website’s online forms or by specific request from the Muséum national d'histoire naturelle.
Certain information is essential in order for you to benefit from the service concerned (indicated by an asterisk). If you do not provide this information, we will not be able to offer you this service.
The time limits for storing your data are defined by the museum in the light of legal and contractual constraints. These time limits are set according to the purposes for which the data is to be used. Once these periods have elapsed, the data is either deleted or kept after being anonymised (i.e. modified in such a way as to make it impossible to link it to a specific person).
In accordance with the French Heritage Code, we may be required to keep certain documents pertaining to you after the retention period if they are of administrative use, scientific interest, or for statistical or historical purposes.
As a user, you must guarantee that the information you provide is accurate, complete and up-to-date.
Description of citizen science and research projects
| Purpose | To describe participatory science projects and display project leaders' contacts |
|---|---|
| Legal base | Legitimate interest |
| Data processed and retention period | Identity (last name*, first name*), email address*, name of the organisation, name of the laboratory / department / management and position* of the project leader. This data is kept until the project is deleted. |
| Recipients | All visitors & members of the Particip-Arc network |
Communication of newsletters to website users
| Purpose | Send users news about the website and the network |
|---|---|
| Legal base | Consent |
| Data processed and retention period | Email address* This data is kept until subscribers unsubscribe via the link contained in the communication email or via the profile space on their dashboard. |
| Recipients | Coordination of the Particip-Arc network, the technical provider of the emailing solution |
Managing professional user account functionalities
| Purpose | Creating and managing a professional user account |
|---|---|
| Legal base | Necessary for the execution of a contract |
| Data processed and retention period | Identity (last name*, first name*), email address*, photo, telephone number, password* Skills, additional information, link between citizen cultural research and practices*. This data is kept for a period of 5 years from the User's last connection, unless the User unsubscribes. |
| Recipients | The Particip-Arc network departments concerned |
Contact us
| Purpose | Send questions, suggestions and requests to the Particip-Arc network |
|---|---|
| Legal base | Legitimate interest |
| Data processed and retention period | Identity (last name), email address* This data is kept for a maximum of 3 months from the date of response to the request. |
| Recipients | Coordination of the Particip-Arc network |
Sharing projects on EU-citizen science
| Purpose | Share projects on the European platform EU-citizen science to increase their visibility |
|---|---|
| Legal base | Consent |
| Data processed and retention period | Identity of the project leader (last name*, first name*), email address of the project leader*. This data is kept until the project leader explicitly requests that it be removed from the Particip-Arc website, or until the call for participation in the EUCS project ends. |
| Recipients | The Particip-Arc Network departments concerned, any user of the EU-citizen science platform |
Exercise your rights
| Purpose | Enabling data subjects to exercise their rights |
|---|---|
| Legal base | Legal obligation |
| Data processed and retention period | Content of exchanges, surname*, first name*, email address*, proof of identity (only if we have no other means of identifying you), copy of requested data (1 year) |
| Recipients | The relevant departments of the Particip-Arc network, the DPO of the Muséum national d'Histoire naturelle |
Website administrative and technical management
| Purpose | Enable the Particip-Arc network to develop, operate and maintain the website |
|---|---|
| Legal base | Legitimate interests of the data controller |
| Data processed and retention period | Nominative connection statistics. This data is kept for a maximum of 6 months. |
| Recipients | The Particip-Arc Network services concerned are the technical service providers of the Muséum national d'Histoire naturelle, including their subcontractors. |
Legal or regulatory requirements
The museum may be required to communicate your personal data in the event of legitimate requests from public authorities to meet requirements in terms of national security, combatting fraud or other legal obligations.
Users of the www.participarc.net website are prohibited from collecting data about other professional users, even for personal purposes, by using the tools and services made available to them by the Particip-Arc network. This act is considered by French law to be an offence (misuse of the purpose of automatic data processing) and may be the subject of a complaint by the website managers.
3. Transfer of data outside the European Union
No data is transferred outside the European Union.
4. Security and confidentiality of personal data
The Muséum national d'Histoire naturelle undertakes to take all measures necessary to guarantee the security and confidentiality of your personal data and to prevent it from being damaged, deleted or accessed by unauthorised third parties.
5. Rights of persons whose data is collected and processed
It is expressly agreed that the personal data collected by the Muséum national d'Histoire naturelle is used in accordance with the purposes described in this confidentiality policy.
In accordance with the regulations applicable to the protection of personal data, and subject to fulfilling the conditions, all users have the right to access, rectify, limit or oppose, withdraw consent at any time and, where permitted by law, limit, transfer and delete their personal data. They may also give instructions concerning the fate of their data after their death.
These rights may be exercised at any time, subject to proof of identity, by emailing the administration of the www.participarc.net website at particip-arc@mnhn.fr. The museum will respond to your request to exercise your rights as soon as possible or within one month of receipt of the request.
Any user may modify their personal data themselves via their User Account. The deletion of their account will result in the deletion of all personal data linked to this account. However, content generated by the user may remain visible on the www.participarc.net website for the duration of the website. The reference to its author will be retained unless the user requests otherwise.
In the event of difficulty in the management of their personal data, the user may lodge a complaint with the French Data Protection Authority (Commission Nationale de l’Informatique et des Libertés - CNIL), CNIL, 3 place de Fontenoy, TSA 80715 – 75334 PARIS CEDEX 07.
6. Cookie management
Our website uses cookies and other related technologies (for simplicity, all these technologies are referred to as "cookies"). Cookies are also placed by third parties.
6.1. What are cookies?
Cookies are computer files that are automatically deposited on your hard disk of your computer, tablet or mobile phone when you browse our website. They are managed by your web browser (Internet Explorer, Firefox, Safari or Google Chrome).
Our cookies have many uses: they can be used to remember your visitor ID on our website, to determine the language in which the page is displayed, to track your browsing for statistical or advertising purposes, etc.
According to the French Data Protection Authority (Commission Nationale de l’Informatique et des Libertés - CNIL), there are several types of cookies :
Cookies that do not require your consent :
- "Necessary", internal cookies, which enable information to be recorded between two visits to the same website on the same device (e.g. recording connection identifiers or interface personalisation elements). They do not require your consent.
- “Statistical" cookies are used to track your interactions with the site and to compile statistics in order to optimise your browsing experience. As the statistics compiled are anonymous (i.e. they do not allow you to be identified), your consent is not required either, in principle.
Cookies requiring your consent :
- “First-party” cookies are placed by the website. They may be deposited in addition to necessary cookies and may be used to collect personal data, track user behaviour and serve advertising purposes.
For these reasons, their deposit is subject to your consent.
- “Third-party" cookies are placed on our website by (or on behalf of) site B: this enables site B to see which pages you have visited and collect information about you.
6.2. Purpose of cookies
For the above reasons, the placement of cookies is subject to your consent.
The cookies we issue enable us to:
- compile statistics and volumes of visits to the website and the use of various elements within the website (number of pages viewed, number of visits, activity, frequency of return, etc.) in order to monitor and improve the quality of our service;
- to make it easier for you to use our website, for example by memorising information relating to pages you have accessed in order to provide you with content related to your interests.
6.3. Placed Cookies
Technical cookies
The www.participarc.net website uses technical cookies to enable certain web pages to function. They do not require your consent.
Usage Cookies
The www.participarc.net website uses cookies solely to improve your browsing experience.
RememberMe
| Name | Service | Retention | Function |
| Functionality | |||
| REMEMBERME | Service User | 7 days | Maintaining the connection |
This data is not shared with third parties.
Analytical cookies
The www.participarc.net website uses analytical cookies solely for internal research purposes in order to improve the service offered to users. These cookies make it possible to evaluate how the user interacts with the website anonymously (the data collected does not make it possible to identify you personally).
Matomo
| Name | Service | Retention | Function |
| Statistics (anonymous) | |||
| _pk_ref* | web analytics service | 6 months | Stores referral IDs |
| _pk_testcookie* | web analytics service | Session | Counting and tracking page visits |
| _pk_id* | web analytics service | 13 months | Stores unique user ID |
| _pk_ses* | web analytics service | 30 minutes | Stores unique session ID |
This data is not shared with third parties.
Third-party cookies
Third-party cookies, in particular from social networks (Facebook, LinkedIn, Twitter), may be deposited when you share content from our website with other people or let them know your opinion on this content via an application button (plug-in). The museum has no control over the process used by these social networks to collect information relating to your browsing or the personal data they hold. The museum invites you to consult their data protection policies relating to your rights and to manage your privacy settings.
6.4. Consent
When you visit this website for the first time, the museum will show you a pop-up window with an explanation about cookies. As soon as you click on "Save preferences" you authorise the museum to use the categories of cookies and extensions that you have selected in the pop-up window, as described in this cookie policy. You can deactivate the use of cookies via your browser, but please note that our website may no longer function optimally.
6.5. Activating/deactivating and deleting cookies
You can use your Internet browser to delete cookies automatically or manually. You can also specify that certain cookies cannot be placed. Another option is to modify your Internet browser settings so that you receive a message each time a cookie is set. For more information on these options, please refer to the instructions in the Help section of your browser.
If you delete cookies from your browser, they will be placed again with your consent when you revisit our website.
6.6. Blocking cookies
Most modern browsers can be configured to prevent cookies being saved on your device, but you may then have to enter some of your preferences each time you visit a website/page. In addition, certain services and functionalities may not be available (logging in using a profile, for example).